POLO

THE PHILIPPINE OVERSEAS LABOR OFFICE (POLO)
World Trade Center Office Complex
Suite 601, 999 Canada Place, Vancouver, BC, V6C3E1
Telephone No.: (+1) 604 641 1234
Email: polo.vancouver@yahoo.ca
For emergency, call the POLO hotline (+1) 604 767 3354

 

Click here to download Worker’s Rights

 

Infographic on the Operational Guidelines for Processing of Arriving OFWs, Non-OFWs and Foreign Nationals

 

ADVISORIES AND GUIDELINES FOR OFWs / TFWs DURING THE COVID-19 OUTBREAK

  • POLO Advisory on DOH DM 2020 – 0143 for Local Manning Agencies and Overseas Filipinos…read more
  • DOH DM 2020 – 0143 Interim guideline on mass repatriation and mandatory quarantine of Overseas Filipinos working in Cruise Ships…read more
  • Inclusion of Temporary Foreign Workers (TFWs) to be allowed re-entry into Canada…read more

 

GUIDANCE/NOTES FOR POLO VERIFICATION

  1. Effective 15 January 2022, all requests for POLO verification must satisfactorily comply with the revised checklist of documentary requirements;
  1. Documents submitted must be arranged in the prescribed order or sequence for easy evaluation and processing. The list of documents sent for verification must be enumerated in the covering letter addressed to the Labor Attaché;
  1. Employers are advised to make sure that the employment contract/employment offer must be dated and signed by the worker/employee and the employer ON ALL PAGES;
  1. POLO verification of the required documents is a requisite for registration by the Philippine Overseas Employment Administration (POEA) and the processing of the Overseas Employment Certificate (OEC) for the recruited or hired Filipino worker. The verification function is intended to ensure the legal existence of the employer/company, its financial capacity to pay the salary offered and comply with the terms and conditions of employment. It also verifies the authenticity of the work permit of the worker;
  1. The hiring of Filipino workers by foreign employers or companies may be done thru (a) agency hiring; (b) direct hiring; and (3) government to government arrangement as agreed upon thru a Memorandum of Understanding (MOU), or bilateral labor agreements;
  1. As a general rule, Philippine laws and regulations allow the deployment of Filipino workers for overseas jobs based on agency-hiring. This means that foreign employers or companies hiring Filipino workers must deal with and enter into a recruitment agreement with a duly licensed Philippine recruitment agency for the purpose of sourcing out, screening and selecting suitable and qualified applicants. The Philippine recruitment agency shall be responsible for the submission and processing of the documents verified by POLO to the POEA, and shall assist hired or selected workers with all the pre-travel and deployment requirements in the Philippines including the pre-departure orientation service (PDOs). As a protective measure, the PRAs shall be jointly and severally liable to the workers in case of contractual violations of the terms and conditions of employment;
  1. Direct hiring, as a matter of law and policy, is not allowed except under certain limited circumstances which include members of the diplomatic corps, high-ranking government officials, international organizations, and others as may be allowed the Secretary of Labor. As an exemption to the ban on direct hiring, foreign employers may be allowed to directly hire professional and skilled Filipino workers provided the terms and conditions are above the POEA standards and the number of workers to be hired shall not exceed five (5). Foreign employers with previous or current accreditation with a licensed Philippine recruitment agency shall not be allowed to directly hire workers. However, for employers with previous accreditation with a Philippine recruitment agency (PRA), direct hiring may be allowed after the lapse of one (1) year from the cancellation / revocation / expiration of its accreditation or registration with a Philippine agency. (POEA MC No. 8, S. of 2018)
  1. Canadian employers/companies availing of the professional services of a Third Party Representative or Immigration Consultancy are required to submit a copy of their Service or Consultancy Agreement. In no case however shall the Third Party Representative or Immigration Consultancy be allowed to sign the workers’ employment contract or offer “or sign any document” on behalf of the direct employer. Moreover, under the recently approved Code of Conduct, Immigration Consultants are prohibited from charging fees against the workers for recruitment services or expenses including work permit fees;
  1. Incomplete submission of documents, payments, or other deficiencies including missing signatures shall not be processed. Employers are advised to strictly comply with all the requirements to avoid delay. Release of verified documents shall be done within seven (7) working days after evaluation and completion of all the requirements. POLO reserves the right to refuse applications which are not in conformity with the minimum requirements and standards prescribed under Philippine laws and regulation.
  1. All documents should be sent in two (2) sets or copies together with a self-addressed pre-paid return envelope (Canada Express Post, others) to the address below:

The Labor Attaché
Philippine Overseas Labor Office (POLO)
Suite 601, 999 Canada Place
Vancouver, BC V6C 3E1

 

 

DOWNLOADABLE FORMS 

Addendum to the Employment Contract

​Recruitment Agreement (use as a Guide)…click here

​Confirmation for Direct Hires…click here

Affidavit of Undertaking…click here

Board Resolution Template   [Page 1]    [Page 2]

 

OWWA MEMBERSHIP / RENEWAL REQUIREMENTSclick here

OEC BALIK-MANGGAGAWA REQUIREMENTSclick here

IMPORTANT NOTICES:

  • Advisory to Philippine Recruitment Agencies (PRAs) on the recently enacted Temporary Foreign Workers Protection Act (TFWPA) of the province of British Columbia…read more
  • POEA Memorandum Circular No. 02, Series of 2019 – Guidelines on the Processing of Returning Workers in Accordance with POEA Governing Board Resolution No. 04, Series of 2018…read more
  • POEA Memorandum Circular no. 08 Series of 2018 – Implementing Guidelines on the Registration of Direct-Hire Overseas Filipino Workers (OFWs)…read more
  • POEA Memorandum Circular no. 5 Series of 2018 – Guidelines on the Registration of Direct Individual Employers of Household Service Workers…read more
  • Advisory on the unauthorized and unlicensed recruitment of Rolly Biansat …..read more