NBI / Police Clearance

  1. Schedule of Fees

Note:

  • All clients must fill up and submit the Health Declaration form on-site when availing services at the Consulate.
  • The National Bureau of Investigation (NBI) is the primary entity of the Philippine Government which issues a clearance certificate for all persons without criminal convictions in the Philippines. The Philippine Consulate General (PCG) consularizes the NBI Form No. 5 (Fingerprint Card form) which is required in obtaining the NBI Clearance from the Philippines. After accomplishing the NBI Form No. 5 available in the Philippine Consulate, applicants then send this to the NBI to obtain the NBI Clearance.

 

GUIDELINES IN APPLYING FOR AN NBI CLEARANCE FOR APPLICANTS ABROAD

Note: The Philippine Consulate General in Vancouver only certifies / consularizes the NBI Form that is required in obtaining an NBI Clearance. It is the NBI in the Philippines that issues the NBI Clearance, not the Consulate.

A. FOR RENEWAL OF NBI CLEARANCE issued from 2014 onwards

  • Applicants who were previously issued NBI Clearance Certificates from 2014 onwards can renew their NBI Clearance Certificate directly with the NBI without the need for a new fingerprint card,provided that no changes are made on their personal data.

Please note that there is no need to request and accomplish the NBI Form No. 5 and your fingerprints taken at the Consulate, if you have your old NBI clearance issued from 2014 to present, and no correction in your name, place and date of birth.

  • Send the following requirements to your authorized representative in the Philippines who will file the application on your behalf with the NBI:
  1. Authorization letter;
  2. Old NBI Clearance Certificate;
  3. 2×2 photo taken within the last three (3) months;
  4. Photocopy of your valid passport; and
  5. Fee of PhP 200.00.

You may also mail your application directly to:

SANDRA P. SOBIDA
Mailed Clearance Section
3rd Floor, NBI Clearance Building,
UN Avenue, Manila1000 Philippines

Applicant may also send a self-addressed envelope from their preferred international courier. For more inquiries, you can call the NBI at telephone no. 5238231 loc 5465 or email them at nbiclearance@nbi.gov.ph.

  • Processing of applications will take a maximum of five (5) days upon receipt of documents, excluding days in transit.
  • Upon receipt of the clearance certificate, examine it for the presence of embossed NBI dry-seal. Affix right thumb mark on the space provided for

 

B. FOR NEW APPLICANTS or those renewing NBI Clearance Certificates issued prior to 2014

  1. Secure a Fingerprint Card Form from the nearest Philippine Embassy/ConsulateGeneral where the applicant works/resides.
  2. Applicant should prepare two colored ID photos with white background (size: 2″ x 2″, must be taken not more than 3 months before date of application) andoriginal valid passport with photocopy of the datapage.
  3. Accomplish the form and have fingerprint impressions (rolled) takenat the Embassy / Consulate.
  4. Register online at nbi-clearance.com. New applicants are required to sign up and to sign in to apply for a clearance. Take note of the reference number that will appear onscreen after registering as this will serve as the NBI’s code in the retrieval of the applicant’s data and status of application.
  5. Send the consularized NBI Form to the NBI in the Philippines via international courier of the applicant’s choice. Send the NBI clearance application and the other requirements (extra ID photos and copies of passport & IDs) directly to the Philippines to:

SANDRA P. SOBIDA
Mailed Clearance Section
3rd Floor, NBI Clearance Building,
UN Avenue, Manila1000 Philippines

  1. Include payment of two hundred (200) Philippine pesos application fee, either in cash or in the form of an international bank draft or international postal money order which is negotiable in the Philippines, payable to the NBI Director. The following are accredited banks: Philippine National Bank (PNB); HSBC; ANZ Bank; Metrobank; and Bank of the Philippine Islands (BPI). Applicant must also send a self-addressed envelope from their preferred international courier.
  2. Applicant’s NBI clearance certificate will be mailed to them directly from NBI-Manila using Philippine post or the applicant’s return envelope. Processing of the NBI clearance certificate will take around 5 business days after receipt of application, excluding days in transit.
  3. Applicant may also send the requirements to their representative in the Philippines to apply for the NBI clearance certificate on applicant’s behalf at the NBI Main Office in Manila. In this case, applicant does not need to send a self-addressed return envelope but must provide an authorization letter for their representative to apply on applicant’s behalf.  If applying for the NBI clearance through a Philippine representative, applicant’s NBI clearance certificate will be released to their representative, who will then have to send it to applicant abroad

 

MAILED-IN REQUESTS

  1. If applicant cannot come in person, please send a request letter together with a Self-addressed Prepaid Return Envelope torequest for an NBI Fingerprint Card Form.The envelope will be used to mail a blank NBI Clearance Application form No.5 to the applicant. Please send the request letter to the address below:
    • Philippine Consulate General
      Attn: Civil Registry Section
      999 Canada Place, Suite 660
      Vancouver, BC V6C 3E1
  2. Upon receipt of the NBI Form No. 5, fill out the data truthfully and legibly.
  3. Attach the following documents:
    1. Two (2) identical photographs (2″ x 2″) taken in plain white background and taken within the last three (3) months
    2. One (1) photocopy of valid passport (data page only).
    3. Additional valid identification document (I.D.) from the country of residence.
  4. Proceed to the nearest police station or the police station in your locality to have your fingerprints impressed (Rolled Impression) on the appropriate spaces. The Officer/Person who took your fingerprints should indicate his/her name, official designation, and signature on the space provided on the card.
  5. Send the completed NBI Form by mail to the PCG for certification/verification. Include in the mailing envelope the following:
    1. Completed NBI Form No.5;
    2. Photocopy of passport and photo ID;
    3. Bank draft or money order in the amount of CAD 36.25 (exact amount) payable to the“PHILIPPINE CONSULATE GENERAL VANCOUVER”for the PCG certification/verification fee, and;
    4. Self-addressed return envelope (preferably a regional envelope that can be tracked) that will be used to sendthe PCG-CERTIFIED/VERIFIED NBI Form including your Official Receipt.
  6. Upon receipt of your PCG-certified/verified NBI Form No.5, follow steps / numbers 4-8 mentioned above for new applicants.

 

THIS PROCESS ALSO APPLIES TO FOREIGN NATIONALS WHO RESIDED IN THE PHILIPPINES AND ARE REQUIRED TO SUBMIT AN NBI CLEARANCE CERTIFICATE.

Date modified: January 20th, 2021