Authentication of Documents

Note:

  • All clients must fill up and submit the Health Declaration form on-site when availing services at the Consulate.

 

AUTHENTICATION

An authentication is the placing of the consular seal over the seal of a foreign authority whose seal and signature is on file with the Philippine Consulate General. A consular authentication in no way attests to the authenticity of the contents of a document but merely to validates the seal and signature of the issuing authority.

The Consulate does not take any responsibility for the contents of the documents it authenticates.

Requirements:

  1. Original and photocopy/ies of the document/s;
  2. ID of the applicant or applicant’s representative;
  3. Photocopy of ID of the applicant or applicant’s representative;
  4. The fee of CAD$ 36.25 (Cash or Money Order payable to the Philippine Consulate General); and
  5. A self-addressed Canada Post registered mail or Xpresspost envelope (except for Expedite Processing).

What are the DOCUMENTS that may be Authenticated by the Consulate:

A. Birth Certificate, Marriage Certificate, Death Certificate or any other certificates indicating the occurrence of vital events issued by the Vital Statistics agencies of British Columbia, Yukon and Northwest Territories. You may submit the certificates issued by the Vital Statistics together with the other requirements to the Consulate either IN PERSON or by MAIL.

For in-person submission, kindly book an appointment here: https://appointment.vancouverpcg.org/

For mail-in application, please send to:

The Philippine Consulate General
Suite 660, 999 Canada Place,
Vancouver BC, V6C 3E1

B. Notarized documents such as signed Special Power of Attorney, Affidavits, Contracts, (applicable for principal signatories who cannot personally appear at the Consulate) OR other legal and official documents such as court documents, school records, police information check, medical certificates. All of these documents must be DULY AUTHENTICATED first by the provincial authenticating bodies of British Columbia, Yukon and Northwest Territories before they can be submitted to the Consulate for authentication.

Authentication procedure for documents in item B:

STEP 1:       The document should first be notarized or certified true copy (whichever is applicable) by either a notary public, lawyer or barrister

STEP 2:        The notarized or certified true copy of the document/s should then be authenticated by:

For British Columbia

  • The Order in Council Administration Office, Ministry of Attorney General, email: BCAuthentication@gov.bc.ca; telephone number: 250 387 4376; Mailing/courier address: Ministry of Attorney General, OIC Administration Office, Attention: BC Authentication Program, 1001 Douglas Street (PO Box 9280 Stn Prov Govt), Victoria, BC V8W 2C5;

Website: https://www2.gov.bc.ca/gov/content/governments/government-id/guide-to-the-authentication-of-documents

OR

  • The Law Society of British Columbia (If the notary public is a lawyer or barrister) located at 625 Howe Street, Suite 700, Vancouver, BC V6C 2T6; telephone number 604 681 4516.

For Yukon

  • The Law Society of Yukon located at 104 Elliott St #304, Whitehorse, Yukon Y1A 0M2, telephone: (867) 668-4231, fax: (867) 667-7556.

For Northwest Territories

  • The Law Society of Northwest Territories (IF the Notary Public is a lawyer/barrister) located 4thFloor, Diamond Plaza. 5204 50th Avenue, Yellowknife, NT X1A 1E2, Mailing address: P.O. Box 1298, STN Main, Yellowknife, NT X1A 2N9, telephone number (867) 873-3828, email: info@lawsociety.nt.ca;

OR

  • The Corporate Registries, Legal Registries, Department of Justice, Government of the Northwest Territories, (If the notary public is not a lawyer) 1st Floor Stuart M. Hodgson Building, 5009 49th Street, P.O. Box 1320, Yellowknife, NT X1A 2L9, Canada; telephone number 18677679304, 18777433302 toll free; email: corporateregistries@gov.nt.ca

STEP 3:       Book an appointment and submit your application in person OR mail your application to the Consulate for authentication.

For in-person submission, kindly book an appointment here: https://appointment.vancouverpcg.org/

For mail-in application, please send to:

The Philippine Consulate General
Suite 660, 999 Canada Place,
Vancouver BC, V6C 3E1

Processing Time

Regular Processing is between four (4) to five (5) working days excluding mail delivery-time. Because of the COVID 19 situation, pick- up of documents is currently not permitted for regular processing to limit the number of clients in the Consular area. For the release of their consularized documents, clients must submit a self-addressed Canada Post registered mail or XpressPost envelope. For mail-in applications, processing time is between six (6) to seven (7) working days upon receipt of documents.

The Consulate is NOT RESPONSIBLE for delays or loss of documents mailed, or any other uncontrollable circumstances surrounding consular notarization or authentication of your documents

Expedited processing may be accommodated only for in-person submission and subject to the availability of resources. Documents submitted between 9AM to 12NN shall be released for pick-up by the applicant or his/her representative at 3PM on the same day. Applications submitted between from 1PM onwards shall be available for pick up on the next working day. Note: There is no need to submit a self-addressed envelope for expedited processing.

Date modified: October 6th, 2022