Authentication of Documents

Note:

• Authentication of Document service is by appointment only…book appointment here

• All clients must fill up and submit the Health Declaration form on-site when availing services at the Consulate.

An authentication is the placing of the consular seal over the seal of a foreign authority whose seal and signature is on file with the Philippine Consulate General. A consular authentication in no way attests to the authenticity of the contents of a document but merely to validate the seal and signature of the issuing authority.

The Consulate does not take any responsibility for the contents of the documents it authenticates.

Requirements :

1. Original and photocopy of the document;
2. ID of the applicant or applicant’s representative;
3. The fee of CA$ 36.25 (Cash or Money Order payable to the Philippine Consulate General)

When persons executing the document could not appear in person before a Consular Officer at the Consulate General, the following steps must be followed:

STEP 1: The document should first be notarized by a Notary Public

STEP 2: The Lawyer/Barrister or Notary Public’s seal and signature should then be authenticated by either:

The Law Society (in case the Notary Public is a lawyer/barrister) of the province where the document was notarized ; OR

The Society of Notaries Public (in case the Notary Public is not a lawyer) of the province where the document was notarized.

In both cases, the Consulate General authenticates only the signature of the persons executing the document (in the case of a document executed in the presence of a consular officer) or the signature of the Law Society/Society of Notaries Public (in the case of a notarized document).

If none of the abovementioned societies exists in your place of residence, the signature of the Notary Public shall be authenticated by the Office of the Lieutenant Governor of the Province.

Addresses and contact details of the Societies:

The Law Society of British Columbia (for documents notarized by lawyers/barristers) is located at 845 Cambie Street, Vancouver, BC V6B 4Z9 (telephone numbers 604-669-2533).

The Society of Notaries Public of British Columbia (for documents notarized by a Notary Public who is not a lawyer/barrister) is located at 625 Howe Street, Suite 700, Vancouver, BC V6C 2T6 (telephone numbers 604-681-4516).

 STEP 3: Book an appointment and submit your application in person or mail your application for authentication. The following are requirements for submissions made in person or by mail:

• Original and photocopy of the document to be authenticated;
• Copy of the applicant’s ID;
• Fee of CA$ 36.25 (Bank draft or Money Order payable to the Philippine Consulate General). A fee is charged per document to be authenticated.
• A self-addressed  Canada Post registered mail or Xpresspost envelope (for mailed applications only)

AUTHENTICATION PROCEDURES FOR DOCUMENTS FROM YUKON / NWT

For persons executing the document but could not appear in person before a Consular Officer at the Consulate General in Vancouver:

For those in Yukon:

1. the document should first be notarized by a lawyer or barrister.
2. the lawyer or barrister’s seal and signature should then be authenticated by the Law Society of Yukon located at 104 Elliott St #304, Whitehorse, Yukon Y1A 0M2, telephone: (867) 668-4231, fax: (867) 667-7556.

Mail the following to the Philippine Consulate:

• Original and photocopy of the authenticated document;
• Copy of the applicant’s ID;
• Fee of CA$ 36.25 (Bank draft or Money Order payable to the Philippine Consulate General). A fee is charged per document to be authenticated.
• A self-addressed Canada Post registered mail or Xpresspost envelope.

For those in the Northwest Territories:

1. the document should first be notarized by a either a notary public, a lawyer or a barrister;
2. The Lawyer/Barrister or Notary Public’s seal and signature should then be authenticated by either:

the Law Society of Northwest Territories (in case the Notary Public is a lawyer/barrister) located 4^th Floor, Diamond Plaza. 5204 50^th Avenue, Yellowknife, NT X1A 1E2, Mailing address: P.O. Box 1298, STN Main, Yellowknife, NT X1A 2N9, telephone number (867) 873-3828, email: info@lawsociety.nt.ca or

the Corporate Registries, Legal Registries, Department of Justice, Government of the Northwest Territories, (in case the Notary Public is not a lawyer) 1^st Floor Stuart M. Hodgson Building, 5009 49^th Street, PO Box 1320, Yellowknife, NT X1A 2L9, Canada, telephone number 18677679304 18777433302 toll free, email: corporateregistries@gov.nt.ca;

Mail the following to the Philippine Consulate:

• Original and photocopy of the document to be authenticated;
• Copy of the applicant’s ID;
• Fee of CA$ 36.25 (Bank draft or Money Order payable to the Philippine Consulate General). A fee is charged per document to be authenticated.
• A self-addressed  Canada Post registered mail or Xpresspost envelope

Processing Time

Regular Processing:

Four (4) to five (5) working days excluding mail delivery-time. Because of the COVID 19 situation, pick- up of documents is currently not permitted. For the release of their consularized documents, clients must submit a self-addressed Canada Post registered mail or XpressPost envelope. For mailed-in applications: Six (6) to seven (7 ) working days upon receipt of documents.

The Consulate is NOT RESPONSIBLE for delays or loss of documents mailed, or any other uncontrollable circumstances surrounding acknowledgment or authentication of your documents.