Consular Notarization/Legalization

Note:

• Acknowledgement of Document service is by appointment only…book appointment here

• All clients must fill up and submit the Health Declaration form when availing services at the Consulate.

CONSULAR NOTARIZATION/LEGALIZATION

When persons executing or making declarations in the document (e.g., power of attorney, affidavits, contracts, etc.) appear in person and sign the document before a Consular Officer at the Consulate General, the document will be notarized by the Consular Officer in the form of an Acknowledgment or Jurat, as the case may be.

As the Consular Officer in this case performs the functions of a notary public, there is NO need to have the document notarized separately by a local notary public before submitting it to the Consulate for consular notarization.

Requirements:

1. Personal Appearance by the principal signatory/ies; Note: If the principal signatory/ies is/are unable to personally appear at the Consulate, kindly follow procedure for AUTHENTICATION item B – https://www.vancouverpcg.org/services/notarial/authentication-of-documents/;
2. Two (2) copies of the document with original signatures of the principal signatory/ies; Note: The second copy of the document will be retained by the Consulate for records purposes. If you require multiple copies of the same document, then prepare such number of documents as you may require plus one copy for the Consulate;
3. Two (2) original government issued IDs (Passport, Driver’s License, PR ID, BC ID etc.); Note: You need to present the two original government-issued IDs to the Consulate during your appointment;
4. Photocopies of government-issued IDs; Note: The number of photocopies of government-issued IDs shall be the same as the number of documents to be consularized plus one copy for the Consulate’s records;
5. The fee of CAD$ 36.25 for each document (Cash or Money Order payable to the Philippine Consulate General); and
6. A self-addressed Canada Post registered mail or Xpresspost envelope (except for Expedite Processing).

Certifications

 Upon request, the Consulate may issue documents certifying that the applicant/s personally appeared and proved his/her/their identity/ies at the Consulate (for SSS, GSIS, Philippine government offices, etc.), or that the applicant/s renewed his/her/their Philippine passport/s at the Consulate (for immigration purposes).

For Certification regarding passport renewal, there is no need to secure an online appointment. HOWEVER, the application must be filed on the same day that the passport was submitted for renewal at the Consulate.

Requirements:

For Certification on personal appearance:

• Application Form;
• Passport;
• Two (2) government-issued IDs (indicating residence);
• Two (2) photocopies of passport and government-issued IDs; and
• A self-addressed Canada Post registered mail or Xpresspost envelope (except for Expedite Processing).

For Certification regarding passport renewal:

• Application Form;
• Cancelled Philippine passport;
• Original receipt of passport renewal issued by the Consulate;
• Two (2) photocopies of the cancelled Philippine passport together with the receipt; and
• A self-addressed Canada Post registered mail or Xpresspost envelope (except for Expedite Processing).

Processing Time:

Regular Processing is between four (4) to five (5) working days excluding mail delivery-time. Because of the COVID 19 situation, pick- up of documents is currently not permitted for regular processing to limit the number of clients in the Consular area. For the release of their consularized documents, clients must submit a self-addressed Canada Post registered mail or XpressPost envelope. For mail-in applications, processing time is between six (6) to seven (7) working days upon receipt of documents.

Expedited processing may be accommodated only for in-person submission and subject to the availability of resources. Documents submitted between 9AM to 12NN shall be released for pick-up by the applicant or his/her representative at 3PM on the same day. Applications submitted between from 1PM onwards shall be available for pick up on the next working day. Note: There is no need to submit a self-addressed envelope for expedited processing.

The Consulate is NOT RESPONSIBLE for delays or loss of documents mailed, or for any other matters related to the content of the documents submitted for consular notarization or authentication.